Notary Public Sheffield

notary public sheffield

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07738 232887


Welcome to Notary Public Sheffield

Notary Public Sheffield is your source for information on Notarial matters in the Sheffield, South Yorkshire, North Nottinghamshire and North Derbyshire areas (including Doncaster, Rotherham, Worksop and Chesterfield).

Please visit the contact page to obtain advice or to arrange Notarisation or Legalisation.

Click on a link below for more information.

What is a Notary Public?

A Notary, or Notary Public, can authenticate or legalise any document. A Notary can also provide legalisation or an apostille, if needed. You will normally require the services of a Notary Public when you have documents which are needed to be used abroad. The Notary's signature and seal will verify to the authorities in that country that the relevant checks have been carried out.

The need for a Notary public is dictated by the requirements of the country where the document is to be used. For example, if you wish to buy a property abroad, it is often necessary to give your overseas lawyer power to deal with the purchase. This can be done by means of a power of attorney, which is signed by you in front of a Notary. The Notary public will confirm your name and identity and sign the document and seal it with their official seal. Often, an apostille is needed to verify the signature and seal of the Notary.

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What does a Notary Public actually do?

A Notary Public must always check the identity of the signatory as well as his or her capacity and intention. This will involve the checking of certain documents such as a passport and separate proof of address. They may witness the signature of the person involved and/or ensure that the document is signed in accordance with English Law.

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What services does Notary Public Sheffield offer?

Notaries generally act as legally trained impartial witnesses to certify documents for use outside the UK.

Notary Public Sheffield offers:

  • Witnessing the execution of documents and verifying the authenticity of signatures
  • Certifying Powers of Attorney for use abroad
  • Certifying passports
  • Notarising documents for use in buying or selling property abroad
  • Certifying birth and marriage certificates
  • Verifying translations from foreign documents to English and vice versa
  • Notarising Bills of exchange and other contracts
  • Legalisation of the notaries signature and seal by the Foreign & Commonwealth Office and/or by the embassy of the relevant country
  • The provision of Notarial copies
  • Notarising medical reports and police reports for use in connection with adoption
  • Authenticating the contents of documents
  • Certifying examination certificates
  • Confirming identification records when applying for lost or stolen passports
  • Notarising foreign Wills

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Independence and Rules

A Notary is an independent officer and must not do anything to compromise this. They should not act in matters where they have a personal interest, and are subject to professional rules and standards to ensure the protection of their clients. They are also bound to follow the rules on the prevention of money laundering. Notaries must be insured against negligence and dishonesty.

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Public Records kept by a Notary

A Notary will keep copies of all the public official documents that they make and this serves as a public record. They must make these available to all those who have a proper right to see them including their client and any other parties involved in such documents. They also refer to the record to make copies when needed.

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Conflicts of Interest

A Notary has to act independently and impartially. A Notary may act for both parties to a contract, but they have to identify potential conflicts of interest if they exist and try to resolve them if possible.

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Foreign Languages

Documents presented to a Notary may be in a foreign language. The Notary must ensure that the client understands the meaning and effect of the document (and may need to understand the document themselves by way of a translation). Notaries do not usually give advice about the meaning or effect of a document or transaction. It is important that the client shows the Notary any correspondence or advice that he has been given by others.

A Notary Public may also be known as a Notario Publico, Notaio, Notario, Notar or a Notaire.

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Some documents to be used outside the UK may need to be legalised. Legalisation means that the Foreign and Commonwealth Office puts a certificate on the document confirming the Notary's credentials. The Foreign Office certificate, for many countries, is known as an Apostille. A separate certificate or stamp from the relevant consulate may also be needed.

Legalisation is a double check to make sure that the Notary signature is genuine and recognised and this is done by government departments and consulates. Documents are checked by foreign consulates to make sure that the Notary's signature matches the one on their records.

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How much does Notarisation cost?

Fees are calculated on the basis of a number of different elements which are taken into consideration e.g. the nature and number of documents and the time calculated to be involved, and any other factors where these apply. No sample price list is issued however, the Notary is pleased to have a ‘no obligation’ discussion or exchange of emails in order to be in a position to give an estimate of notary fees and the other costs involved in advance of undertaking any work – assuming the documents have already been prepared, are ready for signature and are emailed to the Notary.

So that an early indication of the costs can be given in advance, please tell the Notary the following:

  • What service you need - witnessing signatures, certifying copy documents, obtaining Apostille etc
  • The type of documents concerned - for instance is it a Power of Attorney that you need witnessing (and email it to the Notary)
  • Who is signing or presenting the documents - are they personal papers or for a Company?
  • How many documents are there?
  • Which country they are to go to?

Clients are expected to settle fees ‘on the day’ on completion of the notarisation work, (though apostille or legalisation may be still to be carried out) unless there is agreement to the contrary.

Please visit the contact page to obtain a quotation.

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